Facility Details  (PDF, 195.31 KB)(opens in a new tab)

Community Center Facility Details

Use of the catering kitchen is included in the rental rate for the event space. The kitchen is designed for catering ONLY. There are NO cooking appliances in the kitchen only an industrial sink, two double-door warmers, and one double-door refrigerator. 

Total capacity of people:     428 (according to City of Bennettsville Fire Marshal)

Total availability of tables:   6’ rectangular, 8’ rectangular, 5’ round, 3’ round

   30 - 6’ rectangular tables (maximum seating of 256 people with 8 at each)

   16 - 8’ rectangular tables (maximum seating of 90 with 10 at each)

   20 - 5’ round tables  (maximum seating of 128 with 8 at each)

    1 - 3’ round tables

    2 - 8’ brown catering tables               

Total availability of chairs: 330 metal folding chairs, 360 cushioned folding chairs

Community Center Rules and Guidelines

1. Security Deposit: The $200 security deposit will be refunded within 10 days after said function, if there are no damages or any violation of the Community Center Rules and Guidelines. A refund check will be mailed to the name/organization on the Agreement.  Lessee understands, additional charges may be assessed when repair costs exceed the security deposit amount.
2. City Employee Responsibility: If the Community Center is leased by a City employee for another party, the City employee agrees to have the Rental Agreement placed in his/her name and under his/her signature, assumes all responsibilities for fees and damages, and will be present for said activity.
3. Cancellation Policy: The City of Bennettsville reserves the right to cancel any reservation. In such an instance, the security deposit and any rental fees paid will be fully refunded. Lessee agrees that if he/she does not cancel said event 90 days prior to the date reserved, he/she will not receive a refund of the security deposit or any rental fees paid.
4. Alcohol Usage: Alcohol can be served at private functions without a permit from the SC Department of Revenue. Lessees for public functions are required to obtain a temporary liquor license from the State for alcohol to be served. *A copy of said license must be presented and will be filed with the signed Community Center Rental Agreement. Cash bars are NOT allowed.
5. Fire Safety: Lessee agrees to not compromise fire safety guidelines regarding exits and flammability. This includes the blocking of interior/exterior marked exits with tents, equipment, decorations, or any other items. Lessee understands that the Community Center is a NO SMOKING facility and use of pyrotechnic equipment inside the building is NOT ALLOWED, i.e. fireworks, fog machines, or sparklers. All events are subject to Bennettsville Fire Department inspection. The maximum capacity for the Bennettsville Community Center is 428 individuals.
6. Security: The City of Bennettsville may require the lessee to obtain onsite security for certain events. The need for security will be at the discretion of the Director of Tourism, Parks, and Recreation.  All security personnel need to understand that it is his/her responsibility to provide supervision inside and outside the facility as well as adjacent parking areas. Lessee agrees to call 911 to report any incidents and any costs incurred will be at his/her expense.
7. Specific non-permitted acts:
   1. NO fighting or abusive language in or around premises. Violators should be reported to the Bennettsville Police Department.
   2. NO nails, tacks, tape, decal stickers, Velcro picture hanging strips, or use of any adhesives, etc. on the walls, floors, or ceilings allowed.
   3. NO glitter, birdseed, rice, petals, bubbles or similar materials are allowed inside the building.
   4. NO floor candelabras (Candles when used on tables are allowed).   
   5. NO excessively loud music. Music must always be kept at a reasonable volume.
8. Rules for Vendors: All rules apply to vendors (decorator, caterer, band, DJ, bartender, florist, presenter, event rental company, etc.) used for said event. Any infractions of the Rules and Guidelines by vendors will result in additional fees payable by the lessee.
9. Cleanliness & Equipment Policy: Floors must be cleaned of all large residue. Floors should only be mopped if a spill occurs or if mud is present (Broom, dustpan, mop located in kitchen for your convenience). Bathrooms are to be left in a clean condition. All trash and garbage must be bagged and placed in dumpsters at rear of building before leaving. Trash bags are provided and placed in each bin. Gray trash bins are to remain inside the building. The grounds should be checked for any outside litter and cleaned up accordingly. Any equipment used during event should be returned where it was found. All lights, and Audio/Visual (A/V) system, should be turned OFF at time of departure. All exterior doors and A/V cabinet door must be locked upon final departure.
10. Injuries and Stolen Items: Lessee assumes full responsibility for any injury sustained while participating in said activity; does hereby release the Bennettsville Tourism, Parks, & Recreation Department, its staff, and the entire City of Bennettsville from said responsibility; and acknowledges full obligation for all lost or stolen items.
11. Lessee agrees to terminate said activity by 12:00 a.m. (midnight) and depart facility promptly.
12. Lessee understands that all above rules must be met to receive security deposit fully refunded.
13. Lessee understands this is an official contract of the State of South Carolina and is legally binding.

Note that there are additional requirements for Public Parties that must be completed and submitted at least two (2) weeks prior to the event date.
*Failure to meet these requirements will result in the cancellation of your event.

Additional Requirements
1. Alcohol Licensing and Insurance
•    Lessees hosting public functions where alcohol will be served are required to obtain a temporary liquor license from the South Carolina Department of Revenue.
→ Apply online at: https://dor.sc.gov/tax/abl
•    A copy of the approved license must be submitted and will be filed with the signed Community Center Rental Agreement.
•    A liquor liability insurance policy is also required.
This coverage can be purchased through Gather Guard at https://gatherguard.com/ using the City of Bennettsville Vendor ID code: 0501-648.
________________________________________
2. Security Requirements
•    Security personnel are required for all public events.
•    Security staff must provide supervision inside and outside the facility, including adjacent parking areas.
•    The name of the head security officer (include contact number) and the number of security officers assigned to the event must be submitted.
•    The lessee is responsible for calling 911 to report any incidents, and any associated costs will be at the lessee’s expense.
________________________________________
3. Party Flyers
•    A copy of all event flyers must be submitted to Jaharra.graves@bennettsvillesc.com for approval.
 

/sites/default/files/uploads/bennettsville-community-center-rental-form-agreement-2025.pdf (PDF, 223.22 KB)

Procedures of Lessee (PDF, 154.68 KB)

Procedures for Lessee

Summary recapped from “Community Center Rules and Guidelines”

***Entry to the facility will be available no earlier than 8:00 a.m. on the morning of the event as listed above***  

Non-permitted acts:

1. NO nails, tacks, tape, decal stickers, Velcro picture hanging strips, or use of any adhesives, etc. shall be allowed on the walls, floors, or ceilings.
2. NO glitter, birdseed, rice, petals, bubbles or similar materials are allowed inside the building.
3. NO Floor candelabras (Candles when used on tables are permitted).
4. NO excessively loud music is allowed. Music must always be kept at a reasonable volume.
5. NO SMOKING is allowed inside the building. This includes the use of fireworks, fog machines, electronic cigarettes, and other manufactured products as well as tobacco cigarettes and cigars.

VENDORS: The Lessee will be held liable for the actions of their vendors (decorator, caterer, florist, DJ, band, presenter, event rental company, etc.). It is the responsibility of the Lessee to ensure their vendors are aware of all Rules and Guidelines as stated in the original rental agreement.

KITCHEN: All tabletops and sinks in the kitchen must be wiped down before leaving to keep unwanted pests away. The refrigerator and freezer must be emptied. The floor of the kitchen must be swept and/or mopped (if sticky) before leaving. A broom with dustpan, mop, and bucket are in the corner of the kitchen near the utility drain to the right of the stainless sink. All trashcans must be emptied with all waste being placed in the green push carts/dumpsters located in the rear parking lot.

BANQUET HALL: All tabletops and floor must be free of debris or visible food items. All decorations must be removed and disposed of properly at the end of the event. All trashcans must be emptied with all waste being placed in the green push carts/dumpsters located in the rear parking lot.

FACILITY GROUNDS: The grounds should be checked for any outside litter and cleaned up accordingly.

LIGHTING FIXTURES: All lights should be turned OFF upon leaving the facility at the end of said event. Banquet Hall light switches are located on the left side wall of the stage. Banquet Hall side lights are controlled by the sliding switch on the left wall (adjacent to the ladies’ restroom) at the double doors entrance in the front lobby.

AUDIO/VISUAL (A/V) SYSTEM: The A/V system should be turned OFF at the conclusion of said event. The cabinet door to the system should be locked upon departure.                                                                                                                                                                      
KEY(S):
The key(s) can be placed under the Community Center office door in the lobby after the event has concluded and all doors are locked. Please exit the building through the side doors facing the tennis courts. Otherwise, please return the key(s) to the Community Center, 714 N. Marlboro Street, on the date listed above.

Room Layout (PDF, 37.08 KB)(opens in a new tab)

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